INFORMATION FOR POTENTIAL DONORS OF HISTORICAL ITEMS TO CHESTERMERE HISTORICAL FOUNDATION. June 2020
Find policy and agreements here. 2020 CHF Aquisitions Policy and Loan and Donor Agreements June 16 APPROVED_
All donations will be considered first by the Chair of the Acquisitions Committee and then brought to a general meeting of the CHF membership for consideration. Please use these general questions to determine if your item, document or image meets the general criteria for donation. Thank you.
- Was this item used on a farm in the Chestermere area (keeping in mind that no one was allowed to live at Chestermere until 1977)?
- Was this item used in a cabin at Chestermere Lake (before 1977)?
- Was this item used for recreation at Chestermere on the land or for fishing, sailing or other water sports?
- Was this item related to the irrigation (CPR or WID) or railway systems in the Chestermere district?
- Was this item related to First Nations people who travelled through this area?
- Photographs or other print, recorded or digital material – Does it depict the Chestermere area history?
- If a more recent item, photo, paper or digital work, what significance is it to the history of the Chestermere area?
- Please contact CHF through the Contact Us link on this webpage.
- Thank you for your interest in Chestermere’s history.
Archivist Consultation
On July 9 2020 Archivist Tonia Fanella was invited to review the collection of the Chestermere Historical Foundation to make recommendations on storage and documentation of the collection. Here report can be read here. 2020 Tonia Fanella Chestermere Report on Archives and Materials July Final report
A plan to work on this was struck at the Oct 20th 2020 meeting and a review of the contents of the storage area to be done via email then at the site in spring 2021.
A summary of that report follows in point form:
- A basement is not an ideal storage area –move as soon as possible
- COMPLETED – protecting all shelves with plastic covers and raising any vulnerable items to 25 cm above floor.
- All textual materials to be in plastic bins not cardboard boxes.
- Metal shelving is preferred – 20 cm from walls – no boxes on top shelves
- Textual materials and photos not in frames in acid free file folders in filing cabinet top 2 drawers or Hollinger boxes.
- Artefacts not on display in plastic bins or acid free boxes
- Write an emergency response plan.
- Create an inventory (or update inventory) with location of all items. With labelling.
- Appraisal – once inventory is completed an appraisal to reduce the volume of material, and possibly a secondary appraisal by an archivist.
- Photographs – all labelled and stored as above or hung
- Digital records – emails reviewed and printed and kept if important and not of only temporary value.
- Audio Visual – if records kept must be assured that a machine to retrieve is available for playback. Or transferred to another medium.
- Evaluation – all artefacts valued based on rarity, condition and historical significance
